Find, review, manage and interview your applications with ease. Keep them engaged and connect them with hiring managers and efficiently communicate with them all, while keeping your inbox clean.
Applicant Management
Reviewing resumes and proceeding with the best candidates forward is one of the most crucial steps of any recruiting process. Jobylon streamlines these tasks by keeping all the necessary information and tools in one place. The candidate page in Jobylon displays a full overview of application data in one single place, whether they are resumes, answers to application forms, tests or any additional files that have been submitted.
A single place for all applications and sources
Create and save custom views
Use filters, facets and searches to find candidates easily
Pin your best searches for later
Scorecards & Evaluations
Use our evaluation forms and scorecards to get feedback on all candidates at every stage of the recruitment process. Request feedback when scheduling interviews, customise forms for different positions and see all your team's feedback from one view.
Advanced Search
Unlock the power of collected candidate data. Search all candidates for specific information. You can even parse their resumes or include other attached assets in your search. Create and save your search as a template to streamline common searches. This is incredibly useful when you have collected a large base of candidates from multiple roles or regions and want to find candidates fitting a desired skill or have previously worked for a specific previous employer.
Recruiting Pipeline
Easily customise and structure all steps of the recruiting process according to your specific needs. Create your own stage types to better structure your pipeline. Set reminders and trigger notifications when applicants are idle for longer durations of time. Define and track lost reasons to better understand why you are losing candidates.
Interviews & Scheduling
Reduce unnecessary administration tasks by integrating Jobylon with your inbox and calendar to ensure all applicant communication happens directly in one place. Scheduling interviews with one or a group of candidates becomes a real breeze!
Share your calendar availability with others
Schedule as a team
Book meeting rooms with ease
Let applicants schedule meetings for you
Calendar & E-mail Sync
Scheduling interviews often takes a lot of time and can be frustrating to organise. Scheduling through Jobylon makes it easier and allows you to send proposals to candidates to enable self-scheduling.
Feedback Forms & Videos
Collect further feedback from your candidates by sending them custom forms with additional information for your recruitment requirements or ask them to record video answers.
Group Interviews
Efficiently host and interview multiple candidates at once with our powerful group interview feature. Perfect for high-volume recruitments, it simplifies the process of inviting candidates and saves you valuable time. Send proposed slots to multiple candidates and allow them to select a time that suits them best.
Candidate Video Interviews
Add video links to your scheduled interviews and talk to candidates with our inbuilt two-way video meeting tool. Share responses to your interview questions with your hiring team at their convenience or just scale your recruiting while working from different locations. It’s a more flexible and effective way to help you faster screen candidates.
Collaboration
Effectively create the hiring team you need for each particular vacancy with Jobylons permission control which allows you to manage different levels of access to your account. It enables you to assign several groups, roles and responsibilities to various members of your hiring team to empower each individual in the team with the access they need to set them up for success.
Review, discuss and collaborate with your hiring team
Create tasks and assign them to members of your team
Easily share applications with external viewers
Automate your hiring teams collaboration with rules
Unlimited number of users or agencies
Support for Single Sign On (SSO)
Hiring Teams & Permissions
Keep control of your hiring, create custom hiring teams and invite members with custom permissions. Evaluate candidates together and assign tasks to members to streamline your collaboration. Invite even external members or agencies to your team and provide them with the permission levels needed to access a role, candidates, team or brand account.
Tasks, Comments, Ratings & Timelines
Keeping track of candidate feedback is easy with Jobylon. Comments are organized and can be viewed as a timeline on the candidate's profile. Lean communication flows are established by @mentioning colleagues to notify them as they’ll directly receive an email notification with your request. Create tasks and assign them to your hiring team members with deadlines. Post hidden notes, only visible for selected users.
Automate Hiring Teams
Simplify and automate the permission settings of your hiring teams by defining rules and assigning them to members and the type of roles. This will for example enable your Head of Sales to automatically see all Sales related roles, while your Marketing Director only gets to access matching marketing roles. Use the roles to streamline your setup and save time for manual administrative tasks.
Agency Access
Working with external agencies and recruiters is many times needed and vital for specific recruitments. Agency Access allows you to easily invite your external agencies, recruiters and partners to collaborate with you and your team directly in Jobylon. You define their roles and permissions levels. Having multiple agencies? We got you covered.
Communication
Enhance and customize candidate communication. Jobylon’s e-mail or sms composer lets you create and schedule custom messages and save them as templates. Connect them to a specific recruitment stage, actions or rules. Keep control of your entire process.
Support for e-mail and SMS
Schedule and postpone e-mails
Create triggers and tasks when sending a message
Save time with custom templates and bulk actions
Online application forms
Take your candidate applications to the next level with our user and mobile-friendly candidate forms that are easy to use and quick to complete. Securely collect additional details, references, case questions, and more. Create custom fields and templates per role, function or language.
Message templates
Easily create custom message templates for you or other Hiring Managers to use. Using templates is a great way to not only save your colleagues a lot of time but you’re also making sure that your candidate communication is aligned with your employer brand and internal guidelines.
Sync email conversations
It’s essential to keep the team up to date with real-time candidate communication! Jobylon’s 2-way email sync means that whether you email a candidate directly from Jobylon or your own email account, the entire conversation is tracked and displayed on the candidate timeline. There’s no need to forward emails or switch between applications as they are visible to the entire hiring team.
Sourcing
Elevate your sourcing methods with our browser extension, effortlessly adding candidates from any webpage or social platform. Seamlessly integrate data into your chosen job, streamline your workflow across LinkedIn Recruiter and Jobylon, and leverage employee referrals to tap into top talent.
Extend your sourcing channels
Support for internal mobility
Source qualified candidates, more efficiently
Use LinkedIn Recruiter (RSC) without switching platforms
Invite agencies or employees to recruit with you
Social Sourcing with Browser Extension
Scale your sourcing and extend the pool of interesting candidates. Use our browser extension for Google Chrome to simply source and add candidates directly from any web page or social platforms like LinkedIn and GitHub. Candidate data will be automatically fetched and sent to your selected job.
LinkedIn Recruiter Sourcing (RCS)
Work seamlessly across LinkedIn Recruiter and Jobylon to find qualified candidates faster. Access information when and where you need it, without having to switch between platforms. Search and message candidates across Jobylon and the LinkedIn network, view LinkedIn profiles, InMail history, and message candidates - everything directly from Jobylon.
Employee Referrals
Take your sourcing to new heights with employee referrals! Utilise your employee network to attract highly-qualified candidates. Get referrals from your team's professional networks, connecting your company directly to top talent.
Candidate Pools
Unleash the potential of candidates you haven’t hired, yet. Tag and save candidates from previous hiring processes or spontaneous applications - then search your entire database of candidates to build a pool of relevant talents interested in working for your organisation.
Internal Mobility
Looking for the next star among your existing stars? Jobylon supports the growing need to prioritise internal recruitment. Set your job as internal and publish the job on your intranet. Easily embed jobs on any webpage or use our API to create a fully custom candidate experience.
Agency Access
Working with external agencies and recruiters is many times needed and vital for specific recruitments. Agency Access allows you to easily invite your external agencies, recruiters and partners to collaborate with you and your team directly in Jobylon. You define their roles and permissions levels. Having multiple agencies? We got you covered.
Job Management
Manage your jobs with ease. With features like building a customized job pipeline, tailoring the application process, utilizing prebuilt job templates, maintaining control over visibility and sourcing and saving time with shortcuts, our platform ensures a seamless and efficient hiring experience.
Build your job pipeline
Customise your application process
Amaze with prebuilt job templates
Keep control of visibility, source and location
Save time on common searches with shortcuts
Custom application forms
Customise application forms and add additional screening questions. Save them as templates for specific roles or jobs. Choose from many different field types, receive attachments and select if they are optional or mandatory. Use the provided information to trigger automated rules, messages, notifications or ratings.
Anonymous recruitment
Improve diversity and anonymize your candidate profiles in your hiring process! When you set your hiring process to be unbiased, all contact details from candidates will be hidden until a self-defined stage.
Internal & confidential jobs
When recruiting internally your hiring process might look different. Hide internal jobs from your public career page, and embed them on your intranet or share a link with your teams. You can also set your job ad as confidential to limit access to certain user groups, recruiters or headhunter agencies.
Unlist and hide jobs
Choose to hide job ads if you need a general "bucket" to source and add applicants to. It's a simple and great way to share specific job ads with a selected audience (for ex-student fairs or events) without having to share the ad on your career page.
Create and save your search
Save common candidate searches within your database as search shortcuts. Save time and streamline your processes by reusing your search filters instead of manually choosing them. You can even choose to receive a daily e-mail as soon as new applicants enter your saved segment. This is a great way of monitoring applicants based on certain criteria.
Job ads templates
Simplify and speed up your job posting by creating and using job ad templates. Save time while making sure job ads are aligned with the company's overall employer value proposition and guidelines. Reuse common information and customise your job ad's look and feel depending on specific job functions, roles or titles.
Follow specific jobs & recruitments
Let potential talents follow new open positions and let them get notifications via email. By simply adding a small script to your career page they can subscribe and apply. This will build a pool of possible candidates and fill your pipeline with candidates waiting for the right role to open up.
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3. Qualify & Automate
Streamline processes to review and hire more applicants in less time.
