Privacy Policy

We process the following categories of personal data about you:

• Contact details. Your name, email address, telephone number and postal address.
• Company-related data. This means information regarding the company you work for, including company name, job title, workplace and sometimes information regarding your right to represent your company. This is applicable when you are in contact with us in the role of representative of a company. 
• Personal identification number. If you are a sole trader, we will process your personal identification number as it is the same as your company registration number.
• Communications data. We will collect and store your communication with us, and any information provided to us in such communication, for example if you fill in open comment-fields or use the chat-function on our website or in the Service or when otherwise contacting us. 

Please note that we receive any information you send to us. Because email communications are not always secure, we encourage you to not include sensitive data in your emails to us and avoid sharing sensitive data with us.

To be able to provide you as a visitor of our website with an easy channel for contacting us and to provide an excellent customer support for the users of the Service we use a chat interface that provides us with additional information about previous contacts between us, and browser data such as, time zone and language-preferences when you contact us via the chat-function. 

• Billing data. If you are a sole trader, we will process the personal data needed to invoice you or handle an invoice from you. Otherwise, we may if necessary, put you as a billing reference.
• Technical and statistical data. We will collect technical and statistical data in connection with your use of our website or your interactions with us.
• Sensitive data. We will only process sensitive data about you if you provide us with such information and only to the extent necessary and justified.

Only applicable to our customers that use the Service: 

• User activity logs. We save information about your activity in the Service in order to analyze users’ use of the Service for improving the Service, but also to enable customer support.
• Survey data. If you are a customer to Jobylon, we may contact you to participate in online customer satisfaction surveys. If you decide to participate, you may be asked to provide certain information which may include personal information. 
• User account data. Your username and e-mail address will be processed to provide you with the Service, by having an account. Furthermore, you will have the opportunity to provide us with your profile picture and phone number. This information enables us to auto-fill some of the fields of information when you create a new ad.

Information you give to us. Most of the information we process about you is received from you. You may directly or indirectly give us information about yourself in different ways, for example when you contact us to request a demo of the Service, subscribe to our publications and/or newsletters, register for and/or attend our events, use the Service or otherwise in your communication with us. You can always choose not to provide us with certain information. However, some personal data is necessary in order for us to provide you with our Services. Not providing such personal data may prevent us from performing the Services you expect from us.

Information we collect about you. We may also, responsibly and with your privacy in mind, obtain personal data about you from your employer, the website of your employer, external public sources or providers of contact information for marketing purposes.

If you are invited to the Service by your Company, the Company will provide us with your name and e-mailaddress in order for us to set up your account and send an invitation. We will furthermore automatically receive information and statistics about your use of the Service.

We process your personal data for the following purposes and based on the following legal basis:

• To communicate with you. Your contact details will be used to communicate with you. This processing can either be necessary for us under our contract with you or your employer or for our legitimate interest in effective communication with our customers, potential customers, suppliers and business partners.
• To market our Services. Your contact details may, depending on our relationship, be used to:
  • send newsletters if you have registered for such,
  • provide you with our publications, e.g. e-books, if you have requested such,
  • contact you on LinkedIn,
  • send information about our different services and products that we deem is relevant for you, and
  • invite you to our events.

If you register for our newsletters, publications or events we use your information to send the content you have requested and, if relevant, to contact you on LinkedIn, tell you about our other publications, the Service or just keep you up to date with what’s going on with us, our products, services and events. This processing is based on our legitimate interest of being able to market our services and products, as you have shown an interest in us, similar products or services or the Service.

If you do not wish to receive emails or LinkedIn messages with direct marketing, you can opt out at any time by clicking the unsubscribe button in our email or contact us directly at [email protected].

• If you are a sole trader, to identify you and your company. We process your personal identification number as a part of the information we keep about your company and to identify you as the representative of such company. This is necessary for the identification process and for our legitimate interest of being able to identify our customers, suppliers and business partners.
• To fulfil our legal obligations. Jobylon are obligated to follow Swedish law. This means that your personal data will be processed to the extent necessary for us to fulfil our legal obligations, for example with regard to tax and book-keeping rules.
• To protect our legitimate business interests and legal rights. We will use information about you where we believe it is necessary to protect and enforce our legal rights, interests and the interests of others, for example in connection with legal claims, compliance, regulatory and audit functions.
• In connection with a merger or acquisition. In connection with, due to strategical or business-oriented reasons, a potential merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company, the personal data we retain about you may be processed, shared or transferred, to parties involved in the process. This processing is based on our legitimate interest of being able to develop our business.
• With your consent. Your personal data may be used for other purposes than stated above if you ask us to or you give us your consent. For example, if you are one of our customers, we might contact you asking for your consent to publish a customer review by you for the purpose of marketing our Services.
• For billing purposes. If you or your employer have ordered services from us or we have bought services from you, your personal data may be used for billing purposes. This includes having you as an invoice-reference. This processing is necessary and is based on our legitimate interest of being able to bill.
• To administer our agreements. If you are our customer, personal data will be processed when we enter into and during the agreements with you or your employer. This is necessary for us to be able to enter into and fulfil agreements with you or your employer and for our legitimate interest in being able to enter into and fulfil different types of agreements and to have a contact person in connection with the agreement.

Only applicable to our customers that use the Service:

• to provide our Service to you. If your Company is our customer, we will process your personal data to manage our customer relationship and to provide you with our Service. This is necessary for upholding our obligations according to the contract we have entered into with you or your employer.
• to conduct customer surveys. Your contact information may be used to conduct customer surveys, e.g. about Jobylon and the Service. We will contact you based on our legitimate interest in improving our business and services.
  
  Participation is however voluntary and in case personal data is included in your answers, we process such personal data based on your consent.

• To create aggregated statistics. Your personal data may be processed to create aggregated statistics meaning the information will no longer be identifiable. This processing is based on our legitimate interest in being able to have statistics as a base for developing and improving our business and services.
• to develop and improve our business and services. Statistics and information from customer surveys and use of the Service will be used as material for us in our work towards developing and improving our business and services, which also is our legitimate interest that we base this processing on.

Sometimes, we need to share your personal information with other trusted individuals and companies. Your personal information is shared with:

• Our employees and consultants. Your personal data will, when appropriate, be shared with some of our employees and consultants. However, we will restrict access to those of our employees and consultants who need it to perform their jobs, for example to provide you with customer support. Our employees and consultants are of course subject to strict confidentiality.
• Other users of the Service within your Company.
• Facebook, Twitter or LinkedIn – if you choose to connect your Jobylon account. You will be given the opportunity to connect your Jobylon account and your activities in the Service to your Facebook profile, Twitter account and LinkedIn profile. By connecting your Jobylon account to Facebook, Twitter or LinkedIn you will share information about the ads you have created on the Service to these third-party websites. For further information on how each of these third parties process your personal data, please read their respective privacy information.
• Our service providers. We transfer to or share your personal data with our suppliers and subcontractors who help us provide the Service to you or supply other services to us which require the processing of personal data. The services include:
  • providing and facilitating the Service,
  • IT-service for the performance of our Service and services that handle necessary, technical support and maintenance of our IT-solutions. This includes storage of your information by our web host,
  • analysis of how the Service is used.

We provide personal data to third parties solely for the purpose of delivering our Service and to manage our daily operations including marketing of our services. Our suppliers and subcontractors are not authorized by us to use or disclose your personal data except as necessary to perform services on our behalf or to comply with legal requirements.

If you explicitly request us to sync your email and or/calendar, we will access your email data. However, we will only access your email data to read, write, modify or control email message bodies (including attachments), metadata, headers, and settings to provide a web email client that allows us to compose, send, read, and process emails. We will not transfer this email data to others unless doing so is necessary to provide and improve these features, comply with applicable law, or as part of a merger, acquisition, or sale of assets. We will not use this email data for advertisement purposes. We will furthermore not allow any employees or consultants with Jobylon to access your email data unless we have your consent for specific messages, it is necessary for security purposes, it is necessary for us to comply with applicable laws or for our internal operations (after your data has been aggregated and anonymized). 

• Authorities and other public actors. Sometimes legal obligations may require us to share information about you, for example to respond to lawful requests from law enforcement agencies, regulatory agencies, and other public and government authorities. We may also disclose information if needed to detect and prevent fraud or in connection with a legal process, for example to enforce our agreements or to protect our rights, you or others.

We always strive to process and store your data within the EU/EEA. However, your data may in certain situations be transferred to, and stored at, a destination outside of the EU/EEA territory.

Please note that privacy laws in countries outside of the EU/EEA may not be the same as, and in some cases may be less protective than, privacy laws in your country. However, we always select our service providers carefully and take all the necessary steps to ensure that your personal data is processed with adequate safeguards in place in accordance with the General Data Protection Regulation 2016/679 (GDPR). These safeguards are either that we sign the EU Commission Standard Contractual Clauses or ensure that the service provider is established in a country which the EU Commission has deemed as having adequate privacy protection or, if the company is established in the United States, certified under Privacy Shield.

Please contact us for more information about the applicable safeguard in a specific case.

We keep your personal data only as long as necessary to fulfil the purposes for which it was collected. How long depends on the type of information and why we process it. We regularly review our need to keep data, taking into account applicable legislation.

If you are a user of the Service, your personal data will be stored in the Service for as long as you keep your user account. Upon termination of the account your data might be stored up until one (1) month after termination due to technical reasons.

We furthermore will save the personal data needed for tax and book-keeping purposes etc.

Personal data processed on the basis of your consent (e.g. sensitive data), will be deleted when your consent is withdrawn or upon expiry of the purpose for which your consent was given.

Moreover, we store data to the extent we believe it is necessary to protect our legal rights, legitimate interests and the interests of others. Your data may also be stored for a longer period if required by applicable statutory retention periods.

To exercise the following rights, please contact us at [email protected]

• Right to object. You have right to object to processing based on legitimate interest. This means that we may no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests. You can always contact us for more information on the balance test that has been made.
  
  Upon an objection we might have to investigate the situation further prior to a decision.
  
  You may also object to your personal data being processed for direct marketing purposes.
• Right to access your data. You have the right to request a transcript of personal data processed by us, and additional information on how the data have been collected, processed, shared, etc. The first transcript may be requested free of charge, however if you make repeated and unreasonable requests for copies, we might charge you with an administrative fee.
• Right to transfer your data. You have the right to transfer your personal data to another controller under certain conditions.
• Right to rectification. You have the right to correct inaccurate or incomplete information about yourself. We might also update the same information if we consider that it contains factual errors or is out of date.
• Right to erasure (‘right to be forgotten’). You have the right to request that we delete personal data about you, for example if the data is no longer necessary in relation to the purposes for which it was collected or otherwise processed, or if there is no legal basis for processing the data. This also applies if you opt out from direct marketing from us. Please note that we might have to decline your request if we are legally obliged to keep the information or if the information is necessary to defend legal claims.
• Right to restriction. You are entitled to request that the processing of your personal data should be limited until inaccurate or incomplete information about you has been corrected, or until an objection from you have been handled.
• Right to withdraw your consent. You may at any time withdraw any consent you have given us. However, please note that it will not affect any processing that has already taken place.
• Right to complain. You have the right to lodge a complaint to the Supervisory Authority in the country you live or work in, if you believe that we have not complied with our obligations regarding your personal data.

In Sweden the Supervisory Authority is Datainspektionen, which also is our lead supervisory authority, and you can find more information at their website: https://www.datainspektionen.se/.

Please note that if you request restriction or erasure it might affect our abilities to provide our Service to you. Moreover, legal rights or obligations (such as confidentiality, accounting and tax legislation) may prevent us from disclosing or transfer all or part of your information, or from immediately deleting your information.

This privacy policy may be updated periodically to reflect changes in our collection and use of your personal data. You will be informed of any significant changes (e.g. by email, in the Service or at our website), but we also recommend that you review this privacy policy from time to time to ensure you are aware of any amendments.

Notwithstanding anything else in this Privacy Policy, if you provide the Service access to the following types of your Google data, the Service’s use of that data will be subject to these additional restrictions:

The Service will only use access to read, write, modify or control Gmail message bodies (including attachments), metadata, headers, and settings to provide a web email client that allows users to compose, send, read,and process emails and will not transfer this Gmail data to others unless doing so is necessary to provide and improve these features, comply with applicable law, or as part of a merger, acquisition, or sale of assets.
 

• The Service will not use this Gmail data for serving advertisements.
• The Service will not allow humans to read this data unless we have your affirmative agreement for specific messages, doing so is necessary for security purposes such as investigating abuse, to comply with applicable law, or for the Service’s internal operations and even then only when the data have been aggregated and anonymized.